Commonwealth Data Trust
The Commonwealth Data Trust, implemented by the Office of Data Governance and Analytics, is a safe, secure, and legally compliant information sharing environment that establishes consistent requirements for trust members through a standardized data sharing agreement process. The data trust provides a scalable alternative to multiple “point-to-point” sharing, promotes trust among its members through common rules for data security, privacy, and confidentiality and reduces technical costs by onboarding to a single environment using standard National Information Exchange Model (NIEM) protocols. The Data Trust will ensure and support data discovery and analytics for agencies and organizations across the Commonwealth of Virginia.
Data Trust Member Agreement
This establishes the relationship between the data provider and the trustee (ODGA). This agreement is used for organizations contributing data into the data trust. Signing this agreement doesn't mean the entity gets access to trust member-contributed data.
Data Trust Member Agreement Amendment Form
This document is used when a data provider needs to amend their data trust agreement to include new data, new constraints, or any other changes to the trust agreement exhibits.
Data Trust User Agreement
This describes the relationship between the trust and recipients of trust member-contributed restricted-use data. This agreement is primarily for organizations that have projects that need access to restricted-use trust data.View Document
Data Trust User Agreement Amendment Form
This document is used when a user needs to amend their agreement to include new data, new constraints, or any other changes.
Data Trust Individual User Non-Disclosure Agreement
This document lays out the roles and responsibilities individuals have with regard to using and safeguarding restricted-use trust data. Every team member on a data trust user project must have a signed NDA on file in order to access trust resources (no exceptions).
Dataset Readiness Review
This document is used as a guideline for the onboarding of data into the Commonwealth Data Trust.
Virginia Data Role Definitions
Data Owner: The data owner in an organization is anyone who originally created or acquired the raw data, and/or anyone who retains the rights to approve sharing or other actions, can make access control decisions (or restrictions), and can approve memorandums of agreement on data use.
Data Steward: Data stewards carry out data owner requirements, translate them into meaningful requirements, and act as subject matter experts on the data and its utility for business use. Where data owners have decision rights, stewards protect those rights and convey them across the enterprise. Data stewards bridge the gap between different data stakeholders, so they need excellent communication skills in order to translate between data owners, platform developers, and data users.
Data Curator: Data curators are responsible for the ongoing documentation of contextual metadata about key data assets according to standard operating procedures and consistent terms of reference. When data is well-curated, it contains appropriate contextual metadata that allows a dataset to be discoverable for uses other than its original use. This can help avoid duplication of effort. Good curation also enables better data analytics by allowing data scientists to gauge the reliability of a dataset and identify gaps in data for possible additional collection or articulation of caveats and margins of error. Finally, well-curated data assets are more easily measured, more easily tracked for regulatory compliance, and more easily accounted for in disaster recovery plans.
Data Custodian: A data custodian is a particular type of data steward. In some organizations, a data custodian is referred to as a technical data steward. The role of the data custodian is closer to the IT side of the house than the mission side, and typically covers tasks such as information flow, operation of APIs, and articulating technical data requirements to platform development teams.
Data Trust Members
Department of Aviation
Department of Behavioral Health and Developmental Services
Department of Human Resource Management
Department of Criminal Justice Services
Department of General Services Division of Consolidated Laboratory Services
Department of Medical Assistance Services
Department of Social Services
Office of Data Governance and Analytics
Roanoke Police Department
Virginia Department of Corrections
Virginia Department of Health
Virginia Employment Commission
Virginia Hospital and Healthcare Association
Virginia Innovation Partnership Corporation
Virginia State Police
Virginia529 College Savings Plan