Office of Data Governance and Analytics- History

Data governance is exercising the appropriate authority and control over a data asset to ensure its integrity, quality, security, and availability to all qualified users. Proper governance offers many benefits including increased awareness of data holdings, improved organizational efficiency and productivity, more citizen-centered services, and better informed decision-making and evidence-based policymaking resulting in actionable intelligence. Governance increases the value of Commonwealth data assets by guiding and enabling its evolution from information to intelligence while promoting data discovery, exploration, integration, and sharing through the implementation of enterprise standards, policies, guidelines, and best practices.

On January 7, 2020, Governor Northam signed Executive Order 48 that established a data governance framework making Virginia a leader in data-driven policy, evidence-based decision-making, and outcome-based performance management. The primary goal of the framework is to help the Commonwealth be more responsive and make better, evidence-based decisions grounded in the data it collects and manages. The data governance framework includes the Virginia Data Advisory Commission, Executive Data Board, Data Governance Council, and Data Stewards Group.

During the 2021 General Assembly Special Session I, Senate Bill 1365 was passed that solidified Virginia's data governance framework and through § 2.2-203.2:4. the Office of Data Governance and Analytics (ODGA) was created within the Office of the Secretary of Administration. The ODGA is directed by the Chief Data Officer of the Commonwealth and is charged with overseeing general data governance in the Commonwealth, as well as developing and managing the Commonwealth Data Trust.

Executive Level	Executive Data Board
Strategic Level	Data Governance Council
Tactical Level	Agency Data Officers Data Management Technical Team Data Domain Managers/Experts Business/Program Management Geospatial Information Officers Information System Security Officers Information System Security Managers
Operational Level	Data Stewards Data Scientists, Architects, Engineers, Analysts, and Consumers

Commonwealth of Virginia Data Governance History

2003

COV Strategic Plan for IT was released.
Senate Bill 1926 passed. This established the Information Technology Investment Board, Virginia Information Technology Agency, and the Chief Information Officer position for the Commonwealth.
Senate Bill 1247 was passed.

2005

The Working Group on Comprehensive Data Systems was published. This was an initial conversation and report on what the Virginia Longitudinal Data System (VLDS) could mean for VA.

2006

The P-16 Council produced a 2006 Report to the Governor and General Assembly.

2008

Government Data Collection and Dissemination Practices Act, this pertained to the disclosure of personal information.

2009

State Council for Higher Education for Virginia (SCHEV) and the Virginia Department of Education (DOE) staff worked with the Office of the Attorney General to develop a model data-sharing agreement.
SCHEV, DOE, the governor's office, and VITA worked to develop the SLDS proposal to the United states education department. This was funded in 2010.

2010

Work began on developing VLDS, which was funded by the 2009 Statewide Longitudinal Data Systems Grant Program of the United States Department of Education under the American Recovery and Reinvestment Act.

2011

Secretarial Committee on Data Sharing: Formed by the Secretaries of Technology and Health and Human Resources to explore opportunities and constraints for an enterprise data sharing.

2012

The enterprise information architecture technology strategic plan was created. This was Virginia’s first strategic plan for data governance.
Data Exchange Standards for Interoperability: Approved by the CIO of the Commonwealth with more than 130 data exchange standards promoting interoperability and data sharing in a compliant, standardized manner. This would not be built until 2013.
The Commonwealth Auditor of Public Accounts (APA) put language into the 2012 budget appropriation act stating that the Secretary of Technology would work with all cabinet secretaries and their agencies to standardize citizen data.
VLDS Project Launched as a partnership between the Governor's office and Virginia’s education, workforce, and information technology agencies to optimize Virginia’s data collection, reporting, and analytic capabilities beyond current capacities.
Secretary of Health and Human Resources and Secretary of Technology Secretarial Committee on Data Sharing Committee Report and Recommendations was published.
Version 1 of the VLDS Book of Data Governance published.
Legislation passed required SCHEV to publish wage data for graduates, matched with data from the Virginia Employment Commission (VEC).

2013

Secretary of Technology James Duffey adopts the enterprise information architecture (EIA) technology strategic plan.
The Nationwide Health Information network (health info exchange) trust framework was built. This was previously approved in 2012.
Commonwealth EIA Strategy: Adopted by the Secretary of Technology as the state government’s enterprise data strategy, establishing measurable goals and objectives for data governance, data asset management, data standards, and data sharing
National Information Exchange Model (NIEM): Adopted by the Secretary of Technology as the data exchange standard for citizen-centric data, as required by Item 427 of the 2012 Appropriation Act
VLDS went live on time and under budget.
Version 1.1 of the VLDS Book of Data Governance.

2014

Governor’s Datathon: Created to promote the use of open data and data analytics for solutions aligned with the Governor’s Policy Priorities; four events with teams representing state agencies, local governments, universities, and private industry.
Data Stewards Group: Formed to support agency engagement and implementation of the Commonwealth EIA Strategy; Executive, Functional (Business), and Technical Groups.
Commonwealth Data Internship Program: Implemented by the Virginia Information Technologies Agency to pair interns from state universities with state agencies to perform advanced analytics on “real-world” problems.
Commonwealth Open Data Portal: Launched to provide Virginians with a one-stop shop for the Commonwealth’s open data.

2015

Next Generation (NextGen) Analytics Pilot Program: Contract for vendors to supply next-generation analytics services at zero direct cost to state agencies.
Executive Directive 6 Issued by Governor McAullife: meant to expand cyber-related risk management activities and strengthen the ability to protect the information entrusted to the Commonwealth.
Enhanced Memorandum of Understanding (eMOU) Coordinating Committee Update: a consistent methodology for sharing data between HHR agencies.
Version 1.2 of the VLDS Book of Data Governance published.
Version 1.3 of the VLDS Book of Data Governance published.
Version 1.4 of the VLDS Book of Data Governance published.
Version 1.5 of the VLDS Book of Data Governance published.
Version 2.0 of the VLDS Book of Data Governance published.
2015 Datathon.

2016

ED 7: Issued by Governor McAuliffe to promote greater utility and accessibility of data assets maintained by state agencies; recommendations covered open data, data sharing, ethical use, and economic development.
2016 Datathon hosted by the Library of Virginia: Workforce Innovation.
Virginia Department of Education received funding for VLDS from US education department.

2017

Governor’s Datathon to address the Opioid Crisis.
Governor’s Data Summit.
DCJS proposal to the DOJ TIPS grant for the opioid pilot project (later became FAACT).
Version 2.0 VLDS Book of Data Governance.
Admin responsibility for VLDS transferred State council of higher education. This was in the 2017 Acts of Assembly.
Privacy act change: allowed SCHEV to match data records with the federal government or its agents to obtain wage information of graduates outside of Virginia.

2018

Senate Bill 580: Amended the Government Data Collection and Dissemination Practices Act (§ 2.2-3800 et seq.) to facilitate data sharing among state agencies and between the Commonwealth and political subdivisions; establishes Chief Data Officer of the Commonwealth.
Virginia’s First CDO Appointed: Carlos Rivero.
The Opioid Pilot Project (FAACT) began/started for the Commonwealth of Virginia in Winchester.
CDO partnered with the Governor’s Chief Workforce Advisor to develop the Workforce Referral Portal.
Data Sharing and Analytics Advisory Committee was formed.
Administration of VLDS was codified as a Duty of the State Council.

2019

The Opioid Pilot Project became FAACT and expanded to the Roanoke Valley.
ITRM Policies, Guidelines, and Standards.
DSAAC Report Submitted to the Governor and General Assembly.
CDIP leveraged to engage students in data analytics projects.
Library of Virginia hosts 2019 Datathon: Equity in Education.

2020

January 2020

Executive Order 48 was signed.

March 2020

FAACT expanded and leveraged for the COVID-19 response.
First organization joins the (VDH, VDEM, VHHA).

April 2020

Workforce Data Trust started.

June 2020

Virginia Open Data Portal was re-launched.

Data Governance Course launched for state employees.

The Enterprise Data Catalog was launched.

August 2020

DataSAGE was launched.

September 2020

Virginia’s first Deputy CDO joins the team.

October 2020

The Office of the Chief Data Officer manages its first Virtual Virginia Datathon in collaboration with the Library of Virginia.

2021

Feb 2021

COVERED was launched.

April 2021

Eight contract staff members added to the Office of the Chief Data Officer.

July 2021

SB1365 was signed and the Virginia Office of Data Governance and Analytics (ODGA) was established as an office within the Secretary of Administration.

September 2021

CoVERS was launched.

October 2021

First meeting of the Virginia Data Advisory Commission.
ODGA and LVA host their second Virtual Virginia Datathon: Addressing Hunger Through Bits and Bytes.

2022

April 2022

Ken Pfeil was appointed as Chief Data Officer by Governor Youngkin.

May 2022

The Department of Medical Assistance Services joins the Commonwealth Data Trust.

July 2022

Virginia Data Advisory Commission meeting held.

September 2022

Hampton Roads hosts its inaugural Datathon.
Virginia State Police joins the Commonwealth Data Trust.
CDO Ken Pfeil begins visiting Virginia localities to see where the Office of Data Governance and Analytics can be of assistance.

October 2022

Virginia Data Advisory Commission meeting held.
The Office of Data Governance and Analytics becomes a team of 16 members.

November 2022

The Department of Veterans Services joins the Commonwealth Data Trust.
The Department of Education joins the Commonwealth Data Trust.
The Virginia Association of Recovery Residences joins the Commonwealth Data Trust.

December 2022

The Office of Children's Services joins the Commonwealth Data Trust.
The Department of Conservation and Recreation joins the Commonwealth Data Trust.
The Department of Juvenile Justice joins the Commonwealth Data Trust.
The Department of Wildlife Resources joins the Commonwealth Data Trust.

2023

January 2023

The Virginia's Community Colleges System joins the Commonwealth Data Trust.
The Virginia Department of Emergency Management joins the Commonwealth Data Trust.
The Virginia Department of Fire Programs joins the Commonwealth Data Trust.
The State Council for Higher Education for Virginia joins the Commonwealth Data Trust.

History

Virginia Data Governance Overview and History